H. E. R Weekend Inc.
HIPAA Notice of Privacy Practices
For H.E.R.Weekend and H.I.S.Weekend Workshops

This notice describes how health information may be used and disclosed and how you can get access to this information. Please review it carefully.

I. Our Pledge Regarding Health Information

We understand that health information about you is personal. We are committed to protecting health information about you. We compile a report from the information you provide us. We use this record to ensure that you and others at our events and workshops are safe, and to comply with certain legal requirements. This notice applies to all of the health records about you generated by this organization. This notice will tell you about the ways in which we will use and disclose health information about you. We also describe your rights to the health information we keep about you and describe the obligations we have regarding the use and disclosure of your health information. We are required by law to:

  1. Make sure that protected health information (“PHI”) that identifies you is kept private.
  2. Provide you with this Notice of our legal duties and privacy practices with respect to health information.
  3. Comply with the terms listed in this current Notice.
  4. We can change the terms of this Notice, and such changes will apply to all information we have about you. The new Notice will be available upon request, in our office, and on our websites.

II. How We Use And Disclose Health Information About You

The following categories describe different ways that we use and disclose your health information.

For each category of uses or disclosures, we will attempt to explain what we mean and give some examples. Not every use or disclosure in a category will be listed. However, all of the ways we are permitted to use and disclose information will fall within one of the categories.

For Health Care Operations: The Federal privacy rules (regulations) allow health care providers who have a direct treatment relationship with the patient/client to use or disclose the patient/client’s personal health information without the patient’s written authorization. We may disclose your protected health information for the treatment activities of any health care provider involved in your care. This too can be done without your written authorization. For example, if our medic were to consult with another licensed health care provider about your condition, we would be permitted to use and disclose your personal health information, which is otherwise confidential, in order to assist the clinician in diagnosis and treatment of your health condition.

We will disclose your medical information to emergency personnel if you experience a health crisis.

Lawsuits and Disputes: Should you be involved in a lawsuit, we may disclose health information in response to a court or administrative order.

III. Certain Uses and Disclosures Require Your Authorization

  1. Marketing Purposes. We will not use or disclose your PHI for marketing purposes.
  2. Sale of PHI. We will not sell your PHI in the regular course of our business.

IV. Certain Uses and Disclosures Do Not Require Your Authorization

Subject to certain limitations in the law, we can use and disclose your PHI without your Authorization when disclosure is required by state or federal law, and the use or disclosure complies with and is limited to the relevant requirements of such law.

V. Certain Uses And Disclosures Require You To Have The Opportunity To Object

Disclosures to health professionals in non-emergency medical care. The opportunity to consent may be obtained retroactively in emergency situations.

VI. You Have The Following Rights With Respect To Your PHI

  1. The Right to Request Limits on Uses and Disclosures of Your PHI. You have the right to ask us not to use or disclose certain PHI for maintaining safety in exercises in our workshops. We are not required to agree to your request, and we may say “no” if we believe it would adversely affect you or others at our workshops or events.
  2. The Right to Choose How We Send PHI to You. You have the right to ask us to contact you in a specific way (for example, home or office phone) or to send email to a different address, and we will agree to all reasonable requests.
  3. The Right to See and Get Copies of Your PHI. You have the right to get an electronic or paper copy of your medical record and other information that we have about you. We will provide you with a copy of your record, or a requested summary of it, within 30 days of receiving your written request, and we may charge a reasonable, cost-based fee for doing so.
  4. The Right to Get a List of the Disclosures We Have Made. You have the right to request a list of instances in which we have disclosed your PHI for purposes other than safety within 60 days after we receive your Authorization. This list will include disclosures made in the last two years unless you request a shorter time. Initial request will be provided at no charge, however additional requests within a 12 month period will be charged to you to cover incurred expenses.
  5. The Right to Correct or Update Your PHI. If you believe that there is a mistake in your PHI, or that a piece of important information is missing from your PHI, you have the right to request a correction of the existing information or addition of the missing information. If the request is denied, the reason for denial, in writing, will be sent to you within 60 days of receiving your request.
  6. The Right to Get a Paper or Electronic Copy of this Notice. You have the right to receive a copy of this Notice by mail, email, or to request both methods. It is your responsibility to notify us how you want to receive the Notice.

EFFECTIVE DATE OF THIS NOTICE: This notice is in effect as of March 30, 2026.

Medic Reviewed 3/18/2026
Executive Director Reviewed 2/25/2026